It is widely recognised that digital transformation – the greater use of data, cloud technologies and digital tools – helps organisations become more efficient and employees more productive and satisfied in their roles.
The cost advantages of becoming a digitally transformed business are also significant. These include direct benefits such as reduced, flexible and more predictable operational expenditures. Efficiencies can also be measured in terms of increased productivity, satisfaction and the impact on the wider organisation.
Cloud-based digital tools like Insight Digital Workspace™, which is a new and innovative smart space, help businesses become more productive by enabling new processes, engaging staff and fostering collaborative teamwork. Cloud-based services, and smart workspaces also help to free up valuable IT resources and the general workforce so they can focus on higher value work.
Changing business models
The direct financial benefits are numerous. Firstly, the cloud facilitates a shift from CapEx to OpEx, enabling businesses to adopt a pay-as-you-go model rather than making big up-front investments.
When procuring new equipment, it is a mistake to look solely at the acquisition cost as this is only a fraction of the total cost of ownership, which also includes costs for deployment, maintenance, disposal and software licensing. With Software-as-a-Service (SaaS) like Insight Digital Workspace™, the subscription fee accounts for all of the lifetime costs, meaning it works out better in the long run.
But perhaps more importantly for finance departments, the ability to accurately forecast budgets is just as important. The pay-as-you-go model of the cloud is extremely predictable and scalable. Whereas it can be difficult to get rid of an on-premise investment because of the financial commitment, you can easily scale up or down at speed with a utility model.
Of course, not everyone can move all their workloads to the cloud. The utopian view that a pure cloud world can deliver huge advantages that were once widely purported is now being challenged, the truth is that not many organisations, at least not large ones, will migrate all of their workloads to the cloud.
This hybrid environment will be the norm for the foreseeable future, especially with many businesses being in purchase cycles where their on-premise assets have yet to be written-down.
Insight Digital Workspace™ works alongside hybrid environments, which allows businesses to migrate at a pace that makes sense and maximises their existing assets.
Dynamic IT departments
Digital transformation delivers far more than just direct cost benefits. According to the 2018 Insight Technology Index (ITI), 70% of UK organisations have adopted a ‘bimodal’ approach to IT where departments are split into groups focusing on maintenance and innovation. However, this expanded remit is not supported by the provision of additional resources.
Insight’s Digital Workspace™ helps ease the maintenance burden on IT departments as it is an evergreen service that is kept up to date alongside Microsoft Office 365, while reliability is assured through service-specific SLAs.
With Insight Digital Workspace™, IT departments can put more focus on strategy and how to best use applications to drive the business forward, rather than keeping IT running. This approach can lead to greater efficiencies and new revenue streams further down the line.
A new way of working
Digital transformation efficiencies are felt beyond the IT department as a digitised process and new applications help employees to work differently and more effectively.
Digital transformation is about moving away from fixed offices, static teams and a 9-to-5 structure. A digitally transformed organisation views work as an activity rather than a place.
Cloud-based applications like Insight Digital Workspace™ work across any device with an Internet connection, while working in the cloud means lower storage requirements, greater control over files and the ability to collaborate in real time on documents.
The ability to work with anyone, at any time, on any device, encourages more agile and dynamic team practices, where people come together to deliver outcomes, disband upon completion and move into another project.
Advanced communication tools such as Microsoft Teams reduce the need for physical meetings, a development that reduces travel expenses and boosts productivity as workers spend less time on the road or in the air.
Flexible working is changing the physical workspace as organisations will require less space. In locations where real estate is at a premium, any reduction in square metres has a quantifiable saving. Flexible working also allows businesses to repurpose spaces by introducing hotdesking and collaborative spaces.
Digital transformation tools are only effective if they are adopted by the workforce.
Insight Digital Workspace™ offers a familiar and easy to use interface that personalises the experience, automates certain tasks and offers contextual information about documents, people, and the organisation. This makes employees more productive, which ultimately aids the bottom line.
When it comes to flexible working, Insight Digital Workspace™ also improves satisfaction. As many as 78% of employees feel they would be more productive working from home if they had the right tools, while 67% wish they were able to work from home and 30% would choose a pay rise over flexible working if they were only able to choose one perk.
Ultimately, a happier workforce is easier to retain, and organisations avoid the expense and disruption of high employee turnover, especially in roles where skills are at a premium.
Insight Digital Workspace™ is capable of driving true change within your organisation. It enables lower overheads, more predictable costs and a more productive workforce ready to harness the opportunities afforded by digital transformation.
Download today: ‘A Guide To Digital Workspaces?’